NWFSC Library Information Files

NWFSC Library Information Files

Here are answers to questions we have received or made up describing how to do various things in or through the NWFSC library. Select titles based on supplied topics.

Have a library question you would like answered? Let us know.

UW - Library Borrowing Cards UW - Requesting library materials UW - Journal Articles
UW - Catalog - Search - Journals NWFSC - Library Doors & Lights NWFSC - Recently Received Journals
NWFSC - Circulation NWFSC - Recently Received Journals NWFSC - Shelving
NWFSC - Copier NWFSC - Interlibrary Loan UW - Catalog - Summit
Catalog - Search - Authors Catalog - Search - Truncation Catalog - Search - Truncation - UW
Catalog - Search - Truncation - NOAALINC UW - Off-Campus Access EndNote - Search - ASFA - Connection File
EndNote - Search - ASFA - Save Google - Search - Phrases Google - Search - Excluded Words
Web of Science - Save - Format NWFSC - Off-Campus Access - Proxy NWFSC - New Books
Web of Science - Cited Reference Search - Cited Work Web of Science - Table of Contents NWFSC - Journal Contents
EndNote - Search - PubMed - Connection File PubMed - Search PubMed - Journals database
UW - Catalog - Items in Storage UW - Catalog - Summit - Request NWFSC - Journals - Recently Received Journals - Sand Point
ASFA - Save - Format ASFA - Search - Fields NWFSC - Copier - Double Sided
NWFSC - Copier - Trimmed margins Catalog - Search - Journal - Name Changes UW - Catalog - Summit - Truncation - Journal
NWFSC - Books - Suggestions NWFSC - Working in the library Google - Scholar
NWFSC - Scanner Web of Science - Saved Search Web of Science - Saved Search - Notice by e-mail
Web of Science - Search - EndNote - Duplicates    
Date Added Title Information
01-Aug-2005 UW - Library Borrowing Cards University of Washington Library Borrowing Cards
The UW libraries grant borrowing privileges to federal employees at no cost. Obtaining a card is easy, though you will have to appear in person at the Library Cashier's Office. Many of you are included on a list of names taken over to the university each year. In that case, all you need do at the Cashier's Office is to say your name is on the list of people from the Alaska or Northwest Fisheries Science Center. The library will collect some information from you and issue a card that is good for a year from that date.

It only allows you to check materials out of libraries. It does not grant you access to UW journals and databases, though you can access any of them if you are in any UW library.

Check with the library if you think your name might not be on the UW list. The library will print a copy of an official letter you can present at the UW Library Cashier's Office to obtain a card. We will also then put your name on the list for the coming year.

The Cashier's Office is located on the first floor (not the ground floor) of the hallway that runs between the old part of Suzzallo Library (the end facing Red Square) and the new part (closest to the HUB). You can also ask at a reference desk for directions once you are inside Suzzallo or Allen Libraries.
01-Aug-2005 UW - Requesting library materials Requesting materials from the University of Washington
We have the good fortune of being located next to a major university and in having a student who is on campus most days. That means we can quickly and routinely photocopy materials in the UW libraries. Under normal circumstances we can deliver items by the next day. Send requests to nwfsc.library@noaa.gov

Those of you located in Seattle can obtain UW borrowing cards at no cost. For that reason we prefer not to check books out of UW libraries for you. Getting a UW borrowing card is described in another memo.
01-Aug-2005 UW - Journal Articles UW Journal Articles You can access articles in any journal having online content to which the the University of Washington subscribes.
01-Aug-2005 UW - Catalog - Search - Journals Searching the UW Catalog
The UW catalog's basic search screen has three boxes: 'By', 'For' and 'In'. The default setting for the 'In' box is "Entire Collection." Yet when you are using the UW catalog to search for journals try changing the 'In' setting to "Journals." This will only retrieve records for journals and will help to make your results page short, relevant and easy to read.
01-Aug-2005 NWFSC - Library Doors & Lights NWFSC Library Doors & Lights
Even if you find that the doors are closed, the library is available for you to use. To get into the library use the door on the south side. This door allows for keycard access and during the day it is not locked. If you are the first person into the library please prop both doors open so that others know they can use the library too.

The library has two sets of light switches: one just outside the north door and the other near the north door on the wall behind the copier. If you're the last one to leave at night please turn off the lights.
01-Aug-2005 NWFSC - Circulation Circulation
When checking out items from the library please remember to fill out the card in the back of the book with your name and division. Leave it in the little rectangular box on the desk and we'll enter it into our circulation database and file the card. Put items that you are returning into the return slot on the front of the desk. Please do not retrieve an item's card and reshelve it because we need to know when items are returned in order to remove them from the database.

You may keep a checked-out item as long as you wish. Please return things to the library if you find you are not using them. The library will contact you if someone else wants to use an item checked out to you.
01-Aug-2005 NWFSC - Recently Received Journals Recently Received Journals
The library maintains a list of the newest issue received for every journal that we subscribe to in print. To see this list go to the library's homepage and click on "New Books in the Library" (just above the search box). Then click on the link provided to see a list of our most recently received journals. Another connection to the same destination is provided on the page of shortcuts to online journals. This list is updated daily.
01-Aug-2005 NWFSC - Shelving Shelving If the item you are using has not left the library - and you are confident that you can put it back in the correct location on the shelf - by all means do so, otherwise leave it on the cart near the desk for us to reshelve. However, if you are returning a checked out item please DO NOT reshelve it yourself. We have a system for tracking circulation information that requires us to be aware of all returned materials.
01-Aug-2005 NWFSC - Copier Copier
If you need to make copies of a library item we encourage you to use the library's copier. This helps to keep items in the library for others to use. Of course if you're checking the item out then you can copy it wherever suits your fancy.
08-Aug-2005 NWFSC - Interlibrary Loan Interlibrary Loans
Let the library know if you need an item not found in either the NOAA Library Catalog or the University of Washington catalog.

We usually can find a source, and usually at no cost. Delivery time will vary. It may take up to two weeks for something to arrive. You typically can keep a loaned item for a month.
08-Aug-2005 UW - Catalog - Summit Summit catalog
If you do not find something you seek in the University of Washington catalog, try also looking in the Summit catalog.

Summit describes itself: "Summit is a library catalog that combines information from Pacific Northwest academic libraries into a single unified database."

Constituent libraries include UW, Oregon State (including the Guin Library at HMSC in Newport), University of Oregon, Washington State, and Central, Eastern, and Western Washington Universities.
08-Aug-2005 Catalog - Search - Authors Author Searching
In most library catalogs, including UW and NOAA, authors are listed in the form Lastname, Firstname. When you search by author name, therefore, list Lastname first.

The first name may be spelled out, or the author may be listed by initial only. You can generally use truncation characters to account for both possibilities.
08-Aug-2005 Catalog - Search - Truncation Truncation
Most library catalogs allow you to truncate search strings. To search for all occurrences of items authored by Craig Wilson, for instance, you might enter a search like Wilson C* in the author field. That would retrieve anything authored by Craig Wilson, Chris Wilson, C.H. Wilson, etc. NOAA and UW use different characters to truncate search strings.
08-Aug-2005 Catalog - Search - Truncation - UW UW Truncation characters
* 1-5 characters

** any # of characters

E.g., salm* returns ?salmon? not ?salmonidae?

Note that truncation works only on first words of author or title search strings. You can combine truncated search terms in a keyword search.

E.g., salmonid* AND will* returns records containing (salmonid OR salmonids OR salmonidae) AND (William OR Willard OR Williston etc)
08-Aug-2005 Catalog - Search - Truncation - NOAALINC NOAA Catalog Truncation character $ is the all-purpose truncation character.
Note that truncation works only on first words of author or title search strings if you browse. You can combine truncated search terms in a keyword search.

E.g., salmonid$ AND will$ returns records containing (salmonid OR salmonids OR salmonidae) AND (William OR Willard OR Williston etc)
08-Aug-2005 UW - Off-Campus Access Accessing University of Washington Restricted Resources From Off Campus
If you are affiliated with the University of Washington and have a UW ID card, you can access many UW restricted resources, including all UW online databases, selected UW online databases, and online journals, directly from your own computer. [Note that this process replaces the discontinued procedure to access UW materials via a proxy server and still does not apply to NWFSC and AFSC personnel with UW library borrowers' cards.]

To gain off-campus access you must click on the link - "off-campus access" - provided in the upper right-hand corner of all UW library web pages. This will take you to a login screen where you can enter your UW NetID and password. Once you have successfully logged in the "off-campus access" link will change to read: "[Logged into Off-Campus Granted]". This message will continue to appear as you move to different library pages until you log out of the system by closing your web browser. While logged into the system you will be able to access resources as though you were using a computer on campus.
09-Aug-2005 EndNote - Search - ASFA - Connection File EndNote ASFA Connection File
You can use an EndNote connection file to search ASFA. Search results are then taken directly into an EndNote library. Select 'Connect' from the Tools tab, then find ASFA (CSA) in the list of connection files. The User ID is NOA01 and the password is WRC. This connection will only work from a computer whose IP address begins 161.55

Your computer should show such an address if you are at an AFSC/NWFSC computer or are logged in via VPN and the AFSC proxy server.
09-Aug-2005 EndNote - Search - ASFA - Save Saving ASFA records to EndNote
You can save records you find in ASFA searches for export to EndNote or another reference manager. Select records to save by checking the box next to each record title or selecting Mark all on Page. Continue on to following pages if necessary. Select Update Marked List. Select Save, Print, Email. From the screen that appears, you can select format, style, and whether you want to save, print and send records by e-mail. After records are saved to a file (keep track of where that file is located!), open EndNote. Use an existing library or create a new one. Import records using the import filter of your choice, from the file to which you saved the ASFA records.

You can also save records from an ASFA search by means of a connection file
10-Aug-2005 Google - Search - Phrases Make a Google search specific
To limit the number of hits in a Google search, use a phrase enclosed by quotation marks. The default Google search looks for web pages containing all the words you enter. Putting words in quotes causes Google to search for web pages containing that exact phrase. This can make quite a difference. For example:

Northwest Fisheries Science Center retrieves 453,000 pages.

"Northwest Fisheries Science Center" retrieves 37,100 pages.

Combine phrases and individual words to further narrow your result set. You can also specify phrases and combinations on Google's advanced search screen.
10-Aug-2005 Google - Search - Excluded Words Exclude terms from a Google search
To limit the number of hits in a Google search, you can exclude words. Be careful what you wish for when doing this. The best way to use this strategy is to combine terms, excluding something you are pretty sure will specifically filter out pages you do not want to see.

For example, the Fungal Genetics Stock Center, which was located at the University of Kansas Medical Center for 19 years, moved in 2004. To search for recently created pages mentioning the Stock Center, you could do this search:

"Fungal Genetics Stock Center" -Kansas

This does at least reduce the number of hits. Searching for the phrase alone retrieves 4,540 pages. Excluding Kansas from the search by putting a minus sign (or hyphen, if you prefer), only 820 pages are returned.

You can also specify words to be excluded on Google's advanced search screen.
17-Aug-2005 Web of Science - Save - Format Saving Web of Science records - Choose the fields to include
After doing a Web of Science search, select records to keep either by checking the box to the left of each record, or by selecting all records on a page.

Click 'Submit Marks'

Choose 'Marked Records' from the dropdown list at the top of the page and click Go.

Click 'View Marked Records'

Select fields you want to include in the output.

Decide if you want to print records, save them to a file, send them somewhere via e-mail, or save them to reference software such as EndNote.
17-Aug-2005 NWFSC - Off-Campus Access - Proxy Proxy server for connecting to resources when logged in via VPN
Access to subscribed online journals and databases generally requires a computer address beginning 161.55. Most computers belonging to NOAA in the Northwest and Alaska will have such addresses. When you connect from home via VPN, you are given such an address for accessing services within the NMFS intranet. When you are referred to an address outside that range (e.g. to a journal), you revert back to the address assigned to you by your ISP. That makes you ineligible in the eyes of the journal.

AFSC has set up a proxy server to deal with this problem. Using it involves knowing how your web browser stores proxy addresses. - In Internet Explorer, go in turn to Tools - Internet Options - Connections - LAN settings.

-In Firefox, go in turn to Tools - Options - Network - Connection Settings. In each case, select Automatic Proxy Configuration and enter this address: http://afscp.afsc.noaa.gov/proxy.pac

You may have to close your browser and restart it for the change to take effect.

You will have to come back and select this option when you want to connect via the AFSC proxy server. The rest of the time you will want to opt for a direct connection to the internet.
18-Aug-2005 NWFSC - New Books New Books in the Library
We don't really have new book lists. In part this is because thousands of titles have been added to the library catalog in the past 2-3 years. These items were not new to the library - they just had not been in the catalog. So extracting newly added items for display would have included little that actually was new to the library.

As an approximation, though, we offer lists of items published in recent years. Items are listed with the most recently changed records shown first. This generally - though not always - puts most recently added things first.
18-Aug-2005 Web of Science - Cited Reference Search - Cited Work Cited Work format in Web of Science Cited Reference Searches
Take some care when using the Cited Work box in Web of Science cited reference searches. You rarely will succeed if you try the full title of a work. Journal titles with more than one word generally are abbreviated. Use the list of abbreviations provided to find out how to name a journal.

For non-journal items, it is even more interesting. Book titles generally are abbreviated, too, though not necessarily in a uniform manner. Use the Cited Work Index and enter the first few letters of a title. Do not use common words such as A, An, or The. You may be surprised to find out how many ways a single book can be named.

If there are several forms of the title in the abbreviation list, you can select several to put into your search. Pick ones that are cited the most. They should retrieve most citations without cluttering up your life with variants that occur only once.
22-Aug-2005 Web of Science - Table of Contents Using Web of Science to generate journal tables of contents
You can display the contents of the most recently received issue of a journal by entering the full name of the journal into the Source Title box in a Web of Science General Search. Check the full source title list to find the unique name of the journal. Results of the search are displayed with most recent records shown first.

Note that in most cases, publishers will provide more up-to-date contents than bibliographic databases. Still, Web of Science is updated weekly (on Friday) so is not too far behind the curve.

You can save a journal title search and have results mailed to you each week.
22-Aug-2005 NWFSC - Journal Contents Contents of recent journal issues
There are several ways to see contents of recent issues of a journal. There are records in the NOAA library catalog for most journals to which the Montlake Library subscribes. The exceptions are those few who do not make contents available online.

The library also posts a list of journal titles which includes all subscriptions as well as many journals to which we do not subscribe. The non-subscribed titles include some from other NOAA libraries and others that people have said they are interested in following.

You can also use a bibliographic database such as Web of Science to generate recent contents from a journal. If you are at Montlake, you can also simply walk into the library and look in print copies of journals on display.

In general, if you track many journals, you will be better off using a bibliographic database to track a topic or combination of keywords that interest you.
22-Aug-2005 EndNote - Search - PubMed - Connection File EndNote PubMed Connection File
The easiest way to get PubMed records into an EndNote file is to use the PubMed (NLM) connection file. Because PubMed is publicly available, no password is needed. Search results go directly into the EndNote library you designate. You cannot exactly set limits as you do in the native PubMed interface, but you have all fields to work with, so it is not hard to be as precise as you need.
22-Aug-2005 PubMed - Search Searching PubMed
PubMed is devoted to scientific literature in the medical field, but it covers many journals with fishy content. If you have any interest in physiology, genetics, toxicology etc. you may find some content in PubMed you will not find elsewhere. Overall, you will not find as many articles here as in ASFA or Web of Science.
22-Aug-2005 PubMed - Journals database PubMed journals database
Trying to figure out how to abbreviate a journal title? The PubMed Journals Database may be helpful. If you enter a complete title, you will see abbreviations used by the National Library of Medicine and ISO.

Even if the title you seek is not in the database, you may be able to come up with an abbreviation in a modular way.

For example, the Journal of Agricultural, Biological, and Environmental Statistics is not entered, but the following titles are:

Journal of agricultural & environmental ethics (J Agric Environ Ethics)
Journal of Biological Chemistry (J Biol Chem)
Applied statistics (Appl Stat)

Borrowing from these three, we get J Agric Environ Biol Environ Stat.
23-Aug-2005 UW - Catalog - Items in Storage UW Library Storage
You will sometime see locations of items in the UW catalog given as Auxiliary Stacks, or Baker Auxiliary Stacks, or Natural Sciences Storage. These locations all indicate items held in facilities not open to the public. How to get your hands on such an item depends on the place it is stored. You can always find out how to proceed by clicking the name of the location. You always can request an item be retrieved by clicking the 'Request/Place Hold' button on the library record. A library card is needed to do this; enter your card number and PIN and select a pickup location. Choosing a location other than Suzzallo may add a day or two to the time needed for delivery. If you choose Suzzallo, the item should be there by afternoon if you place the request early in the morning, by late afternoon if you make the request by noon or shortly thereafter, and by the next morning if you act later in the day.

Note that in smaller libraries - including Natural Sciences - you generally can go up to the desk to request a book stored on site. Depending on how busy they are, the book can be retrieved in a few minutes.
12-Sep-2005 UW - Catalog - Summit - Request Requesting items from the Summit Catalog
[The following is true for people currently enrolled at the UW. The rest of you will have to ask the library to request items from Summit Libraries] You can request an item you find in the Summit catalog that is not held by the UW. Select 'Request This Item' at the top of the table showing locations of the item. A library card is needed to do this; enter your card number and PIN, your home campus (UW) and select a pickup location. Suzzallo Library is probably your best bet to collect your request. Items typically are delivered in less than a week.
02-Sep-2005 NWFSC - Journals - Recently Received Journals - Sand Point Finding Montlake items in the NOAA catalog
The default setting on the NOAA library catalog search form is to retrieve results from all libraries. You can choose to limit your results to items from an individual library or group of libraries, as shown in a drop down box on catalog search forms.
11-Aug-2005 ASFA - Save - Format Saving ASFA records - Choose the fields to include
The default format for saving records found in ASFA searches is the Short format, which does not include year of publication. You can choose the Full format, which will include the year, but will also keeps lots of other stuff most people will not find useful.

Consider choosing the Custom format. After doing so and hitting the Save button, you will be presented with a checklist of field names from which you can choose what to include.
11-Aug-2005 ASFA - Search - Fields Search 'Anywhere' in ASFA
The advanced search form in ASFA allows you to specifically search in almost any field. Unless you are searching for works by a particular author or want to limit searches to a specific year or range, your best bet is to enter search terms under the heading 'Anywhere'. An article can be about something of interest to you without using what seems to be an obvious search term in the title. By searching anywhere, you will return records which include your search term(s) as descriptors or identifiers.
12-Aug-2005 NWFSC - Copier - Double Sided Double-sided copies
It is easy to make double-sided copies in the library. It takes no more time than single sides, and you'll have half as much paper to haul around. We can show you how in a minute if you have never done so.
12-Aug-2005 NWFSC - Copier - Trimmed margins Trimming the margins on copies
If the page you are copying is smaller than 8.5 x 11, you can electronically trim the margins. That reduces the amount of toner applied to the page edges. Beside the fact that your pages won't look so strange, removing excess toner reduces the chance of paper jams.
12-Aug-2005 Catalog - Search - Journal - Name Changes Journals whose names have changed
It can be frustrating trying to figure out if a library has a specific issue of a journal when the name of the journal has changed over the years. Most catalogs will have entries indicating that a name either continues a previous name or is continued by a subsequent name. These entries will be links you can follow to (with any luck) get to the name in the citation you have and tell whether the library has the issue you need.
15-Aug-2005 UW - Catalog - Summit - Truncation - Journal Resolving journal title abbreviations
Trying to figure out what is that journal title abbreviation? With a little luck, you might be able to find the full title in the Summit or UW catalogs.

For example: what is Pol. Arch. Hydrobiol.?

In the UW catalog, you can do the title search, limited to Journals: Pol* Arch* Hydrobiol*

This returns the result: Polskie archiwum hydrobiologii = Polish archives of hydrobiology

Such a title search won't work in Summit, so instead do the keyword search, also limited to journals: Pol* Arch* Hydrobiol*

This yields a few results, one of which is Polish archives of hydrobiology.

The difference between the two searches is that in Summit you are limited to finding the search terms anywhere they occur in the record.
15-Aug-2005 NWFSC - Books - Suggestions Suggesting books the library should buy
If you think a particular book should be in the library collection, please tell us in person, give a call to 206-860-3210, or send an e-mail. We receive plenty of announcements from publishers, but knowing a book appears useful to someone working here is a strong endorsement. We will let you know if there is not enough money at the moment or if we see a reason not to purchase the book.
15-Aug-2005 NWFSC - Working in the library Working in the library
Things too busy in your office? Need to hide out for a while? We have several work tables in the library where you can spread things out. You won't hear your phone ring here, but if you want, you can connect to the network and look at e-mail.
15-Aug-2005 Google - Scholar Google Scholar
Google Scholar looks through web space of cooperating publishers for search terms you have supplied. Your results will mostly be records describing journal articles containing your terms. The terms may be contained within a list of references. If the article is in a journal to which we have access, you may see full text of the article.

Note that the range and extent of Google Scholar is limited and results are in no particular order. It is handy for doing a quick search, and likely will improve. For now, you will retrieve more results, in more useful form, from a bibliographic database such as Web of Science.
15-Aug-2005 NWFSC - Scanner Scanner in Library
There is a flatbed scanner with document feeder in the library, available for general use. The compuer to which it is attached has Adobe Acrobat and PageMaker.
17-Aug-2005 Web of Science - Saved Search Saving a Web of Science Search
If you periodically scan literature for articles on a particular topic, you may find it useful to save searches in Web of Science. To do so, you first will have to establish an account. To register, you only need give yourself a user name (your e-mail address is suggested) and a password. After you have finished a search session, select "Search History" from the top of the page showing results. Delete any searches you do not want to keep, then select "Save History" to keep the rest. You can choose to save the search(es) at the Web of Science or to a file on your computer. If you choose the latter, you will need to keep track of the file location. The default extension is .wos, which helps find the file later.

The next time you want to scan for new articles on your topic, log onto Web of Science, open your saved history, and run the search again. You can add new searches to your history at any time.
17-Aug-2005 Web of Science - Saved Search - Notice by e-mail Web of Science updates by e-mail
Once you have saved a Web of Science search, you can arrange to have the search run automatically every week. If new articles matching your terms have been added that week, records of them will be sent to you via e-mail.

This is handy if the search turns up lots of results; not so important if there are only a few articles a year on your subject.
17-Aug-2005 Web of Science - Search - EndNote - Duplicates Web of Science search results in EndNote
If you direct results of Web of Science searches into EndNote, it is easy to maintain a unique set of records. When you save search results, set EndNote to discard duplicate records. Only new ones will thus be added. You can also detect duplicates after importing records and discard the extra copies.